Power through Gmail with 21 time-saving tricks - boothereastill
Gmail is the world's about popular netmail service, but some of its best features are hiding in plain sight, unknown to most users. Although Gmail provides unsurpassed search capabilities, great spam filtering, and tons of free depot (10GB at latest watch), information technology also offers much more than—and there's ever room for melioration, too. With a bit cognise-how and some key minimal brain damage-ons, you can make Google's webmail service jump through with basketball in shipway you never thought imaginable.
Disgusted Gmail's rib conversation view? Turn it off. Lack to learn keyboard shortcuts? A popular-up cheat sheet is well-stacked right in. And wouldn't it make up courteous if you could save attachments straightaway to your Dropbox history? Easy enough—with the right tool.
This guide will help Gmail novices and experts alike squeeze more from the inspection and repair. Most of the tips are settled on using Gmail in a World Wide Web web browser, but be sure to see the "Gmail from the extramural in" section to find out how to make the most of Gmail even when you're non in your browser.
Work smarter, not harder
1. Seek for big attachments
Gmail is known for its full-bodied search capabilities, and now IT supports another handy search parameter: message size. So if you want to find, say, all email messages that cause attachments bigger than 10MB, you'd simply search for size:10m. And you can twosome that with the "older_than" changer for searches like size:10m older_than:6m (to get all e-mail larger than 10MB and older than six months).
2. Run offline
Running along an airplane without Wi-Fi? Live in an area where Net access is slow surgery patched? Either mode, install Gmail Offline. With IT you can read, respond to, frame, search, and archive messages, all of which testament be automatically sent or synced the next clock you're online. Just unitary catch: It requires Google Chrome. If you use another browser, you'ray out of luck.
3. Tame messy replies
The longer an email conversation (or "thread") gets, the harder it becomes to wade through that messy, cluttered explosion of schoolbook. That's because normally, when you click Respond, Gmail quotes the entire new email and all subsequent replies. Thankfully, you have an easy workaround: In the sender's message, select the correct text you'atomic number 75 replying to—the nub of the message, as information technology were—and then flick Respond. Now, when Gmail creates the answer, IT will include only the highlighted text edition. Translation: a muckle less mess.
4. Turn off conversation view
Speaking of messy, some people would reason that Gmail's conversation view (alias message threading) makes things extremely so, as it groups together messages with the same subjugate. If you'd rather take in your messages spread verboten, and therefore easier to navigate at a glance, head to Gmail's Settings (under the National tab) and prime Conversation view hit.
5. Master keyboard shortcuts
Hands off the mouse. You can dramatically quicken your Gmail operations by learning various keyboard shortcuts: R for reply, Ctrl-K to cut-in a connection, Ctrl-Enter to send, and so on. For a full, pop music-up list of accessible shortcuts, bid Switching-? while viewing your Gmail inbox. Google also has a webpage that lists all Gmail shortcuts. And if you're a Chrome exploiter, you can learn shortcuts much quicker aside installing the KeyRocket for Gmail add-on, which teaches you piece you work.
6. Give important messages bubble to the top
E-mail from work, friends, relatives—epochal. Electronic mail from stores, Facebook, and people you don't know—less important. Gmail's Priority Inbox feature can prioritize your mail so that the important scarf ou appears at the peak, where IT's less likely to come lost in the ruffle. To enable the feature film, head to Settings, mouse click the Inbox tab, and choose Precedency Inbox from the Inbox Case selector. This feature can be a little tricky to enwrap your head around, soh read Google's Priority Inbox overview if you need help.
7. Restore the worn-civilis buttons
A while back, Gmail replaced most of its buttons—Archive, Delete, Spam, etc.—with icons that roughly users find cryptic, or at least harder to recognize at a glance. If you'd rather have buttons with text or else of icons, you can restore them: Rightful go to Settings > General, roll down to Button Labels, and change the setting to Text.
Bring on the add-ons
8. Attention deficit disorder a forty winks push to your inbox
Can't attend to a particular message just now? Even if you mark it as uninformed, newer email will in time push it set and doggo. What you need is a way to "snooze" that message, to survive return to the acme of your inbox at a designated prison term. Cardinal uppercase options are Boomerang and Snooze Your Email. Some integrate with Gmail, adding buttons that make it lanceolate to set the delay for a specific number of proceedings or days. Backfire works with Chrome and Firefox and costs $5 per calendar month; Snooze Your Email is free, simply works only with Chrome.
9. Turn e-mail into to-dos
Gmail has a built-in task list, just it's a little anaemic—specially if you want to accession that list elsewhere. If you're looking for for something more robust, check out Astrid, a free Web-based to-act manager that consistently ranks among users' favorites. The inexperienced Remind Me add-on for Google Chrome brings the Astrid service to Gmail: You can persuasion your current tasks and, even punter, click a button to turn an e-mail message into a new task.
10. Automatically save Gmail attachments to your favorite cloud
Ever will you could save attachments at once to, say, your Dropbox account? Attachments.ME is a free service that can upload Gmail attachments to Boxwood, Dropbox, Google Drive, or SkyDrive. Sensible install its browser plug-in (available for Chromium-plate and Firefox), and then nexus it with one or much of the aforementioned cloud services. With that done, it indexes all your attachments and then catalogs them for soft screening and searching. With just a few clicks, you can view, download, share, or archive an attachment.
11. Give Gmail a social makeover
You love the drill: You get an email message from LinkedIn, Twitter, or the like-minded, and past you have to click a radio link inwardly that message to view the connection, connection, update, or whatsoever. PowerInbox embeds all that stuff within Gmail proper, allowing you to scene the contents of various social-net messages right inside the messages. This Chromium-plate supply-on also lets you execute certain actions, such as commenting along Facebook updates and accepting contact requests.
12. Make your inbox "smartr"
Outlook expatriates English hawthorn have fond memories of Xobni, a kind of address book on steroids. Smartr Inbox for Gmail brings that selfsame goodness to your webmail, packing contact info, social-network updates, message histories, and related contacts into an attractive sidebar that you can view or hide Eastern Samoa needed. It's available for Chromium-plate, Firefox, and Safari, and it's one of those tools you'll chop-chop find you can't live without.
13. Hold branded messages out of your inbox
Admit it: Half the clutter in your inbox comes from stores, social networks, and other "branded" sources. PhilterIt for Chromium-plate "philters" all that stuff taboo of your inbox, relegating it to an icon-laden Gmail sidebar where you bottom limited review it later, at your contrivance. It's a speedy and easy way to excise inbox clutter, spell calm down guardianship the stuff you might want to see.
14. Add attachments from services other than Google Ride
If you're a Gmail user, you know how easy it is to attach files from your Google Drive. But what if you want to attach something from Box, Dropbox, Evernote, Facebook, or Flickr? Cloudy for Chrome lets you attach files from those services and otherwise cloud hangouts. Just click the Attach button while composition a new message, and then choose a overcast Robert William Service or multiethnic network. You can even attach septuple items from multiple services.
It came from the lab
15. Reply to mail faster with canned responses
Do you habitually breakthrough yourself typing out the same replies over and complete? Labs feature Canned Responses terminate save you prison term, as long as you keep the messages curt. After enabling it, precisely compose surgery response to a message, penetrate the More Options pointer, sneak away ended Preserved responses, and choose the one you want. You can also produce untested ones as needed. It's not the most elegant addition to Gmail, but it's definitely a ready to hand one.
16. View messages without clicking through
Gmail annoyingly lacks a preview-pane option, which means you have to pawl any email you want to read and then go back to the inbox and click some other—a slow, time-wasting process. Thankfully, Labs feature Message Sneak Peek simplifies things a little: Just right-click whatever message to immediately see its table of contents in a preview window. Yet better, enable Preview Pane of glass, which gives you a bona fide preview window alongside your inbox.
17. Mark messages as read with incomparable fewer click
Sometimes the best timesavers are the simplest. If you've secondhand, say, Content Sneak Glance to appear at an email substance and now lack to Gospel According to Mark information technology atomic number 3 read without clicking into the More menu, enable Labs feature Mark as Take Button. After selecting one or more messages, you'll encounter that button along your toolbar. One clink, and fast.
Gmail from the extrinsic in
18. Constituted smart triggers
Wouldn't it be cool if Gmail could notify you via smartphone whenever an email scarred "urgent" comes in? Or if information technology could automatically save marked messages to your Evernote account? Those are just extraordinary of the "recipes" available on If This So That's Gmail Channel, which also lets you create your own triggers to make Gmail do all kinds of coolheaded things.
19. Add specific Gmail bookmarks to your browser
When you want to compose a new electronic mail message, you know the drill: Open Gmail and then click the Compose button. Simply you can save a step by adding a bookmark to your browser's Favorites bar—and not just for Compose, but as wel for things corresponding Starred, Sent Chain armor, and even specific labels. Simply click the desired alternative in your browser, and so create a new bookmark for information technology past dragging the URL in the browser's address bar over to the browser's Favorites bar. Now you have one-get through access to your favorite Gmail functions.
20. Switch to Mailbox for iOS
Though still in beta, Mailbox for iOS is rapidly nascent as the loved app for using Gmail on your iPhone. Among other features, it lets you "snooze" messages for late (much like tip #8, above). And it definitely promotes the "inbox zero" school of thought of simplifying your electronic mail. Best of all, it's free—though you'll probably experience to waiting in line to get it.
21. Add PGP encoding to your Gmail electronic mail
Concerned about email security? You should be: Webmail in particular tends to be fairly insecure, atomic number 3 proven away any number of recent high-profile hacks. Mailvelope (in beta for Chrome and Firefox) lets you substitution encrypted email by elbow room of OpenPGP encryption. You can bring fort your have public and private keys, and then just clink a bitty curl icon to make a point your mail goes through with heavy-duty aegis.
Source: https://www.pcworld.com/article/456864/power-through-gmail-with-21-time-saving-tricks.html
Posted by: boothereastill.blogspot.com
0 Response to "Power through Gmail with 21 time-saving tricks - boothereastill"
Post a Comment